As Adopted November 24, 2007
IV Membership Eligibility
V Officers and Executive Committee
VI Duties of Officers
VII Standing Committees
XI Signing Authority
XII Flags and Insignia
XIII Financial Responsibilities
Article I – Name:
The name of this non-profit organisation is to be called: Sail Georgina Association
Article II – Emblem:
The emblem is as designated in the policy attached Appendix A.
Article III – Object:
The primary objective of this Association is to follow our mission statement:
To promote sailing and encourage safe boating to young and old throughout our community and also represent Georgina amongst other sailing clubs on Lake Simcoe.
Article IV – Membership:
Membership to Sail Georgina Association is open to any person with a genuine interest in furthering the Association’s objectives who completes the appropriate application forms and pays the required dues. Membership includes spouses and dependent children.
Each member in good standing and their spouse are entitled .to vote at General Meetings and to serve on the Executive.
Senior Members are those members in good standing who have a boat in a Sail Georgina slip at Jacksons Point Harbour.
ARTICLE V – Officers
- The officers of the Association shall be and rank as follows:
- The Commodore, Vice-Commodore, and Rear-Commodore shall be the owner or joint-owner of a boat in a Sail Georgina slip at Jacksons Point Harbour and shall have been a member in good standing for at least one year.
All of the above named shall be considered the Flag Officers.
The officers shall be elected at the Fall General Meeting. A written ballot shall be taken when more than one person is nominated for any office.
Vacancies shall be filled as soon as possible after they occur at either a regular meeting or a special meeting called for that purpose.
Terms of office shall be for one year, commencing on January 1 of the year following the election meeting.
The Commodore, Vice-Commodore, and Rear-Commodore may be elected to the same office for no more than two consecutive terms.
4. Appointed Officers.
The Commodore, in consultation with the Vice-Commodore, shall appoint a Fleet Captain to hold office concurrent with his own. The Fleet Captain shall be a Flag Officer.
The Commodore, in consultation with the Vice-Commodore, shall appoint a Sailing Education Officer and a Social Officer who will be members of the executive.
5. Executive Committee
The Executive Committee of the Association shall consist of
Sailing Education Officer
ARTICLE VI – Duties of the Officers
It is the traditional duty of the Commodore to command the Squadron;
It shall be the duty of the Commodore to preside over all meetings of the Club and Executive; to call special meetings; to fill temporarily any vacancy by appointment until a meeting can be called to elect a new officer; to appoint chairs of the committees; to see that any rules and regulations of the Club are enforced and to discipline officers and members as hereinafter provided. The Commodore shall be ex-officio member of all committees except the nominating committee.
It shall be the duty of the Vice- Commodore to assist the Commodore in the discharge of his duties, and in his absence or in case of a vacancy to act as Commodore. . The Vice Commodore supervises and is a member of the committees that plan and direct on-shore and administrative activities: Membership, Finance, and Social.
It shall be the duty of the Rear-Commodore to assist the Commodore and Vice Commodore in the discharge of their duties and in their absence to act as Commodore. The Rear Commodore supervises and is a member of the committees that plan and direct on-water activities: Racing, Sailing Education, and Harbour Management.
It shall be the duty of the Secretary to keep a true record of all the proceedings of all the regular and special meetings of the Club and of the Executive in a book provided for that purpose; to keep a correct roll of all members; to file all documents, records, reports and communications connected with Club business; to notify each member of all meetings and special meetings of the Club; to conduct all correspondence of the Club, and to perform such other duties of the Club as may from time to time be assigned by the Commodore or the Executive. In the case of inability to attend a meeting, the secretary shall cause the necessary books and papers to be conveyed to the place of the meeting.
It shall be the duty of the Treasurer to keep an accurate account of all receipts and disbursements of the Club and all monies due it and bills contracted by it; to arrange for the safe keeping of all cash and securities; to make a report at least quarterly and at the annual meeting of the receipts, expenditures and financial condition of the Club.
6. Fleet Captain.
It shall be the duty of the Fleet Captain to act as Executive Officer to the Commodore; to keep a correct list of yachts of the Club Squadron with the general descriptions of measurements, and also, the names of owners and lessees; and to keep the Secretary posted of any changes as they occur in registration or listing. In addition, s/he shall be race committee chair.
6a. Fleet Captain – Dinghy
It shall be the duty of the Fleet Captain – Dinghy to represent the interests of the Dinghy sailors in the club; to keep a correct list of the non-keel boats affiliated with the Club with the general descriptions of measurements, and also, the names of owners and lessees; and to keep the Secretary posted of any changes as they occur in registration or listing. In addition, s/he shall be racing officer for the dinghy fleet.
7. Past Commodore
It shall be the duty of the Past Commodore to assist the Commodore in the discharge of his duties, to advise the officers of the association and to sit as a member of the Nominating Committee.
ARTICLE VII – Standing Committees
1. Standing Committees.
The Standing Committees shall be a Membership Committee, a Social Committee and a Finance Committee, and any other committee deemed appropriate by the Commodore, the Executive or the General Membership. The Commodore shall appoint the Chairs of the Standing Committees, except the Finance Committee, immediately after being elected to office.
2. Finance Committee.
The Executive shall constitute the Finance Committee, chaired by the Treasurer, which shall meet as necessary or at the discretion of the Executive to estimate all receipts and allocate them in general categories for the promotion and support of the Club’s purposes. Standing Committee Chairs shall be consulted in the preparation of the budget, but the Finance Committee’s decisions shall be final, except that 2/3rds of those present and voting may amend the budget at the Annual Meeting when it is presented for ratification.
3. Membership Committee.
The Membership Committee shall consist of a Chair, the Club Secretary, the Treasurer and other members as needed. It shall promote membership in the Club to all interested persons. The Committee shall be a source of information about the Club and shall supply membership forms to all interested persons. Memberships received by the Committee shall be forwarded in their completed form and with required dues and fees to the Treasurer. Membership Committee shall maintain a list of all members currently assigned slips and a chronological waiting list of those requesting slips.
4. Social Committee.
The Social Committee shall consist of a Chair, the Social Officer, appointed by the Commodore and other members as needed. It shall organise and supervise all entertainments sponsored by the Club. The Committee shall have the power to make necessary purchases for the sponsored activities and to set a charge for entertainment with the approval of the Executive. They shall turn over all net profits from the functions to the Treasurer.
5. Race Committee.
The Race Committee shall consist of a Chair, the Fleet Captain, the Fleet Captain – Dinghy and other members as needed. It shall have the responsibility to co-ordinate and oversee all Club sponsored races; It will represent the club in the organising of the Lake Simcoe Inter-club Series; it will further be their responsibility to oversee purchasing awards with the Executive’ approval and to turn over all net profits from fees, collections or any other monies to the Treasurer.
6. Sailing Education
The Sailing Education Committee shall consist of a Chair, the Sailing Education Officer, appointed by the Commodore and other members as needed. It shall have the responsibility to plan and implement a program of Sail Training for members and the wider community, it shall arrange and manage an annual program of sail training (such as that currently provided by the Ontario Sailing Association) that will be open to SGA members and the wider community; it shall work to assist in the ongoing improvement of the seamanship and boat-handling of the members.
7. Harbour Management
Chaired by the Rear Commodore and including the Fleet Captain, Fleet Captain – Dinghy, Secretary and other members as needed. It will be the function of this committee to manage and oversee all aspects of the Association’s use of the Harbour and facilities; to allocate available slips according to the policies of the Association; and to maintain a list of all current Club property and the whereabouts of same. The committee will also be responsible for gathering information on any other future property acquisition as deemed necessary by the Commodore.
8. Nominating Committee
Chaired by the Secretary and including the Past Commodore and the Fleet Captains, it will be the function of this committee to identify and recruit suitable candidates for all of the offices of the club and to present said candidates for the consideration of the membership at the Fall General Meeting.
Article VIII – Meetings:
- Regular Executive meetings may be held once each month, and must be held at least quarterly. Any member of a standing committee may, at the request of the Commodore or Executive Officer responsible for that committee, be asked to attend one of these meetings for reporting but will have no vote at the meeting.
The Annual General Meeting is open to all members, and shall be held in the Spring of each year. The complete financial statement for the previous year, and the budget for the current year will be presented at this meeting. Members shall be given at least 3 weeks written or e-mail notice of the Annual General Meeting.
The Fall General Meeting is open to all members, and shall be held in the Fall of each year. The executive for the following year will be elected at this meeting. Members shall be given at least 3 weeks written or e-mail notice of the Fall General Meeting.
Special General Meetings may be called by the Executive Committee on 7 (seven) days’ notice.
Article IX – Quorum:
Executive Committee may operate with a majority of the Officers present. This will constitute a ‘Quorum’
Annual General Meetings and Special General Meetings will require 25% of current Senior members to form a ‘Quorum’.
Article X – Amendments:
The constitution may only be amended at a General Meeting of the Membership. Constitutional amendments must be circulated to the membership not less than 3 weeks before the General Meeting at which they are to be considered. Amendments may be posted on the club web-site, provided all members have received written or e-mail notice that so indicates. For Constitutional Amendments a 2/3 majority vote of eligible members in good standing present is required, provided quorum has been achieved.
Article XI – Signing Authority:
The following officers will have signing authority for the association: the Commodore, the Treasurer, the Vice Commodore and the Rear Commodore.
All monies are to be deposited in any Chartered Canadian Bank or Trust Company with Deposit Insurance.
Article XII – Flags and Insignia:
As determined by the membership at the Annual General Meeting.
Article XIII – Financial Responsibilities:
A complete financial statement for the year shall be presented at the Spring Annual General Meeting. The Association’s financial year end shall be October 31st of each year, and the statement presented at the Spring Annual General Meeting shall cover the period of the previous financial year. Prior to the meeting, a person who is not a member of the executive shall review and verify the statement as correct.
Article XIV – Authority:
No member of the Executive, committee or general membership has the authority to act unilaterally for any reason or business on behalf of the Association. The Executive must ratify all actions and decisions.
Article XV – Insurance:
For the protection of Sail Georgina Association and the membership, valid liability insurance must be maintained at all times.